Invoiced Value

What	The process of converting approved quotes to sales orders and invoicing.
Why	To ensure orders are processed and billed accurately with correct pricing, tax codes, and delivery information.
Who	Parts Advisors / Billing Clerk
Key Measures	Order Conversion Rate             Gross Profit Percentage (GP%) Delivery Accuracy             Price Code Accuracy            Discount Application Accuracy    Invoicing Turnaround Time Delivery Scheduling Accuracy	≥ 85% conversion  ≥ 18% GP margin  ≥ 95% on-time  100% compliance  100% accurate  ≤ 1 business day  ≥ 95% accurate

STEPS TO INVOICED VALUE

Step 1: Create Sales Order (SO)

• Enter phone, VIN, and part details in Tekion.

Goal: Convert quote to a valid Tekion order.

Example:

• “Customer PO: PartsTrader Quote.”

Step 2: Apply Price Code

• Choose from Tekion Price Codes (15, 22, 23, 37).

Goal: Assign the correct pricing structure.

Example:

• “Use Code 22 for OEM parts.”

Step 3: Apply Discounts

• Apply eligible discounts from Opstrax.

Goal: Reflect program-based discounts correctly.

Example:

• “Infiniti 37% discount confirmed.”

Step 4: Verify Gross Profit

• Use GP = SP - UC; GP% = GP ÷ SP.

Goal: Confirm margin compliance.

Example:

• “$250 SP - $200 UC = $50 GP (20%).”

Step 5: Generate Invoice

• Include SO# and customer reference.

Goal: Finalize billing in Tekion.

Example:

• “Invoice #INV-2025-1035.”

Step 6: Schedule Delivery

• Assign SAC (overnight), LAC (2–3 days), etc.

Goal: Align with delivery timeframes.

Example:

• “Dallas = 4–5 Days delivery.”

Step 7: File Documentation

• Upload invoice, SO, and reference to shared drive.

Goal: Maintain electronic record for QC.

Example:

• “Save under \Parts\Wholesale\2025\Invoices.”